Terms and conditions

What RecruitIQ is

RecruitIQ is a private analytics dashboard operated by The Firm Organisation Limited (“TFO”, “we”, “us”), registered in Ireland under company number 467076, registered office Block A, George’s Quay Plaza, Dublin 2. It reports on recruitment activity drawn from internal systems. Access is by invitation and only for people authorised by their organisation.

Your account

• Keep your sign-in credentials confidential; you are responsible for activity under your account.
• Access only the data you are authorised for. The system enforces this, and attempting to circumvent it is a breach of these terms.
• Access and use personal data in RecruitIQ only in accordance with your employer’s policies and applicable data protection laws.
• We may suspend or delete an account that is inactive, misused, or whose holder no longer needs access.

Acceptable use

Do not attempt to access the service or its data other than through the interface provided; do not scrape, systematically copy, or redistribute the data it contains; do not interfere with its operation, probe its security, or use it for any purpose unlawful in the user’s or our jurisdiction. We may investigate and report suspected misuse, and may preserve related records (including IP addresses) where necessary to establish, exercise or defend legal claims.

The numbers, honestly

Figures in RecruitIQ are derived from source systems and from corrections recorded by your own staff. They are provided for operational insight — as is, without warranty of accuracy or completeness, and they are not an audited record. Do not rely on them as the sole basis for legal, financial, or employment decisions without checking the underlying source. Corrections recorded in the tool change reported numbers; the audit trail of who recorded what is part of the record.

Availability and changes

We aim to keep the service available and refreshed nightly, but we do not promise uninterrupted availability. We may add, change, or withdraw features, and may suspend the service for maintenance or security. Material changes to these terms will be communicated to account holders; continuing to use the service after that is acceptance.

Liability

To the maximum extent permitted by law, we are not liable for indirect or consequential loss, lost profits, or lost data arising from use of the service. Our total liability arising out of the service is limited to the fees paid for the service in the 12 months before the claim. Nothing in these terms excludes liability that cannot lawfully be excluded, including for fraud, death or personal injury caused by negligence, or (in France and Belgium) liability for faute intentionnelle or faute lourde.

Personal data

We are the controller for account, session, security and usage data, and process the applicant records on behalf of the marketing company that recruited them. The privacy policy explains both.

Intellectual property

The software and design of RecruitIQ belong to us or our licensors. The underlying recruitment records belong to the organisation that supplied them; these terms grant you a personal, non-exclusive, revocable right to view and work with them through the interface.

Governing law and disputes

These terms are governed by the law of Ireland, and the courts of Ireland have exclusive jurisdiction, without affecting mandatory consumer protections (which do not apply — the service is for business users) or the data-protection rights described in the privacy policy, which may be enforced before the relevant supervisory authority regardless of this clause.

Contact

Questions about these terms: info@thefirmorganisation.com. See also our privacy policy and cookie policy.